Overview

For more information about this role, get in touch with us at:
way2work@nullachievingforchildren.org.uk
020 8831 6353


Employer description:
Local Council

Contracted hours of work:
Monday – Thursday 09:00 – 17:15 & Friday 09:00 – 17:00 with an hour for lunch

Location:
44 York Street, Twickenham, TW1 3BZ

Annual holiday entitlement:
31 plus statutory days

Pay:
£214 per week

Position title:
Executive Assistant Apprentice  

Job description:
Working directly for the Senior Executive Assistant:

  • Supporting the set-up of meetings including arranging refreshments, checking and booking appropriate rooms, ensuring any equipment required is booked, printing agendas and meeting paper packs.
  • Preparing PDF packs for meetings.
  • Involvement in project work as necessary e.g. within the Transforming the Future Task and Finish group.
  • Diary management for the Heads of Services.
  • Liaising with other members of the Executive Support Team on any diary clashes that require meetings to be rescheduled.
  • Locate appropriate venues for staff briefings.
  • Seeking quotes for refreshments and venues.
  • Copy typing and printing.
  • Chasing officers for reports for meetings.
  • Answering telephones, taking messages or assisting the caller where possible.
  • Full use of O365 (uploading docs, SharePoint/MS Teams/Stream/Visio/etc.).
  • Creating FM helpdesk requests and logging IT calls
  • Raising Purchase orders, processing timesheets and Goods receipting
  • Supporting Interviews.
  • Assisting with reference requests.
  • Attending meetings and Minute taking.
  • Uploading documents onto the ModGov system.
  • Dealing with ad-hoc requests.

Skills & Abilities required:

  1. GCSE passes in Maths and English or equivalent 
  2. Ability to problem solve and think practically 
  3. Ability to undertake tasks in line with relevant guidance 
  4. Ability to build and maintain strong working relationships 
  5. Ability to understand frameworks and policies and monitor compliance 
  6. Good IT skills and ability to learn new technology quickly 
  7. Ability to design professional-standard powerpoint presentations 
  8. Good verbal and written communication skills 
  9. Ability to treat information confidentially

 Eligibility:

  • Anyone aged 16 and over may apply for this apprenticeship
  • GCSE passes in maths and English are desirable but not essential requirements
  • Applicants must reasonably be able to travel to work within a maximum of 1 hour

Apprenticeship Information:

  • Level 3 Business Administration Standard – (click for more information)
  • Functional Skills in Maths and English at Level 2 (if required)
  • Minimum duration: Typically 18 months
  • A minimum of 1 day per week will be allocated for training purposes